Introducing Proposify Collaborator Seats

Great proposals rarely happen in isolation. Whether you're collaborating with your design team on visuals, getting sign-off from leadership, or working with external partners on content, creating winning proposals often requires input from multiple stakeholders.

But here's the challenge: what about those teammates or external collaborators who only need to pop into Proposify occasionally to review or make quick changes?

We get it. Buying full-price Proposify seats for occasional contributors doesn’t make sense for your workflow or your budget. That’s why you’re going to love Collaborator Seats – it’s a flexible new way to bring team members into your proposal process without the commitment of paying for a full seat.

What’s the Difference Between Regular Seats and Collaborator Seats?

• Regular seats in your Proposify account are for the people who consistently create, edit, and send proposals.
  
• Collaborator Seats are for team members who review, approve, or make edits, but don’t need to create or send proposals. 

Think of Proposify Collaborator Seats as VIP passes for your proposal process. These specially priced seats give your occasional contributors focused access to review and edit documents without the full-feature overhead they don't need and won’t use (and frankly is a waste for you to pay for). 

Whether it's getting quick feedback from your CEO, collaborating with a freelance designer, or having your legal team review terms, Collaborator Seats make it easy and cost-effective to bring in the right people at the right time.

Pricing That Makes Sense

All current Proposify plans include free Collaborator Seats. Need more? Add extra seats as you need them for a low monthly cost.”

• Basic plan includes 1 free collaborator seat
• Team plan includes 3 free collaborator seats
• Business plan includes 5 free collaborator seats

Need more flexibility? Additional Collaborator Seats are available for just $8/month each, and you can cancel them or change the names of collaborators anytime. No long-term commitment required – it's completely pay-as-you-go.

How It Works

Getting started with Collaborator Seats is simple:

1. From within your document, click the "Invite" button (in v2) or the "Share" button followed by "Collaborator" (in v3)
2. Enter your collaborator's email address
3. They'll receive an invitation to join and create a Proposify account (one-time setup)
4. Once registered, they'll have immediate access to edit the shared document
5. You’ll need to add the collaborator to each document you want reviewed.

Your collaborators will only see the documents they've been invited to, keeping your proposal workspace clean and focused. Plus, you can easily manage all your Collaborator Seats from your billing page.

Ready to Transform Your Collaboration Workflow?

If you're already a Proposify customer, upgrading to access Collaborator Seats is easy. If you’re on a current plan, you have a certain number of free seats.

If you need to add seats or change your plan, admins can go to the billing page to explore our new plans and choose the option that best fits your team's needs. Remember, the sooner you upgrade, the sooner you can start bringing in collaborators without the full-seat overhead.

Not yet using Proposify? It’s the perfect time to start.Book a demo or start a free trial to see how our platform, now with flexible Collaborator Seats, can streamline your entire proposal process.